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Dragon Hunter's Den => General Chat => Topic started by: Mr_Dark on October 11, 2016, 09:33:42 pm

Title: [RL] Meeting 2017 - Official Thread
Post by: Mr_Dark on October 11, 2016, 09:33:42 pm
Update: 11/05: If you haven't signed up for the meet, registration will be open until Sunday June 25th
Update 31/03: Early-bird sign-up has finished. It's still possible to register for the meet, but you will not be able to get a PSDH t-shirt. Signup here: https://docs.google.com/forms/d/1liASephrkZV48Xl2x4nCvhy9lLwIi4GAlmLTTjGvWSM
Update 26/05: Sign-up has now officially been closed. Hopefully we'll see you next year!

Hello PSDH, today I come to you with great news!... euhmm... Good news everyone!

The sign-up for the PSDH Meeting 2017 is officially open! The link for registration can be found below, but before you do that I suggest you first read through this post because things are a little different from last year - in a good way... we hope.

Date: August 25th-27th 2017

For this years meeting we will be staying in The Netherlands. We have found a nice remodelled farm (barn) with a nice living area and 8 bedrooms which can hold up to 36 people. It’s located south of Amsterdam Airport in an open and quiet area (middle-of-nowhere-ish maybe) near a lake where we can hang-out, play, have a drink and do what we want (to an extend).

I hear you thinking; But Dark, Netherlands... Amsterdam... coffeeshop... red-light district… Yes I understand some of you want to go and visit Amsterdam while you’re nearby, but unfortunately this is not something we can organise as an excursion. If you want to explore Amsterdam you will have to organize this yourself and I would suggest either Friday morning/afternoon or Sunday afternoon/evening. The accommodation becomes available on Friday at 18:00 and we will have to leave Sunday at 17:00.

A little more about the accommodation. We’ll be staying at “Kampeerhoeve Koole”, this is a renovated farm from which the owners have converted the old stable in a big house for groups. The “house” has 8 bedrooms with 2 to 8 beds, a large living area and a kitchen. Outside we will have a big open field which we can use for activities or just sit and relax in the sun (implying we have any). For those who want to swim, the nearby town (Nieuwkoop) has a swimming pool. This is about a 30 minute walk from our accommodation. If the weather is really great there are also nearby lakes in which you can swim.

(http://www.kampeerhoevekoole.nl/web/images/uploads/De_Berghut_slaapkamer.jpg)(http://www.kampeerhoevekoole.nl/web/images/uploads/De_Berghut_recreatiezaal_met_bar.jpg)

How we organize things this year
Unlike last year where everyone was in charge of booking their own room, this year we will offer “weekend-packages” which you can buy for a reasonable price.
The reason we have chosen for this is so we can split the costs easily and keep the price low.

The accommodation only has space for 36 people, once these spots are taken we’re full and can’t take any more who want to stay over. Spots are given on first come first serve basis. I will keep this topic updated on how many spots there are left.

As you can see above we will take care of the grocery shopping and will make sure there’s enough food and drinks for everyone. If you have some special requests please tell them and then we can see if they fit the budget or that maybe you’ll have to bring it yourself.

Besides food and drinks we will also organise some activities in which you can participate and perhaps win a prize ;) If you have ideas for activities or maybe have a cool board game which you can bring, please do so!

Things you have to bring yourself

If you would like to bring a snack or food to share we would highly appreciate this. If we all bring something small it will add up really quick and we’ll probably have a bunch of different things to snack on during the weekend.

Signing up for the meetup
Done reading this wall of text, you’re still enthusiastic for the meetup and want to register? Click on the link below and fill up the form. Once you’ve submitted your registration we will review it and send you a confirmation email.

Because this year we will be pre-booking an accommodation we will require everyone who signs up to pay in advance. We know transferring money to someone unknown while the meetup is still months away can be a little daunting, but rest assured, we’re not Nigerian prince who need some cash to unlock their fortune.

Registrations: 33
Beds taken: 29/36

Joining but not sleeping over
Title: Re: [RL] Meeting 2017 - Official Thread
Post by: Mr_Dark on October 11, 2016, 09:54:18 pm
Accommodation
From the 2 photo's on their website it looked pretty old, but Nova and I went to check it out and that's not the case. The layout is as follow:

Ground floor
From the entrance you get into a large hallway with stairs to the second floor and two doors left and right.
The left room has some tables with chairs, some couches, a small bar and has a door to the terrace.
The right room also has tables with chairs. It's a bit smaller because it also has two small 2 person bed rooms.
In the back there is a pretty large kitchen (dishwasher, 6 burner stove, oven) which is accessible from both rooms.

Second floor
The second floor has 6 bedrooms, 4 toilets and 4 showers. The bedrooms are either 4 or 6 person bedrooms, each bedroom has it's own sink + water.

What to bring
As you can see on the photos below the beds only have a mattress and a pillow. This means you will have to bring a flat sheet and blanket/sleeping bag yourself. If you are unable to bring either of this, let us know some weeks before the meetup so we can get you something.

Terrace with the door to the inside
(http://i.imgur.com/oSQEdjbl.jpg)

One of the 6 person bedroom
(http://i.imgur.com/3maOkwfl.jpg)

One of the 4 person bedrooms
(http://i.imgur.com/xLdEzGMl.jpg)

Shaky photo of two of the 4 showers
(http://i.imgur.com/LWaBEjal.jpg)

Bonus: Field outside which we can use for activities
(http://i.imgur.com/Y6kNegml.jpg)
Title: Re: [RL] Meeting 2017 - Official Thread
Post by: AnyaRikku on October 12, 2016, 06:41:39 pm
but how do i know your really not a Nigerian prince  :P

i should know for sure by the end of the week beginning of next
when does the money need to be in by?
Title: Re: [RL] Meeting 2017 - Official Thread
Post by: Mr_Dark on October 12, 2016, 07:02:20 pm
For now I want to have the money collected by March 5th, 2017.
Title: Re: [RL] Meeting 2017 - Official Thread
Post by: Bezglutek on October 13, 2016, 04:30:53 pm
Filled for both me and my +1 :)
Title: Re: [RL] Meeting 2017 - Official Thread
Post by: Mr_Dark on October 14, 2016, 12:14:54 pm
It's good to see we already have 20 people who signed up for the meet-up :D even thou it's still 10 months from now :(
Title: Re: [RL] Meeting 2017 - Official Thread
Post by: Tva on October 15, 2016, 08:57:48 pm
Still need to talk through things with people to make sure I'm free then / is anyone else wants to come but its looking good and definatly if I can intend to come along.

Two things though, food wise is it all to be cooked by us and if so do we have any info on the kitchen if there is one.

and secondly what do you mean a few months away, you've listed the date as in  20117  ;)
Title: Re: [RL] Meeting 2017 - Official Thread
Post by: Stormwolf on October 15, 2016, 09:33:01 pm
Hey - remember me? :)
I've reserved a spot - assuming I've not been worked to death by next August :/
Title: Re: [RL] Meeting 2017 - Official Thread
Post by: Astrovirus/Jari The Great on October 16, 2016, 12:23:48 am
Yay, we can be roomies Storm!
Title: Re: [RL] Meeting 2017 - Official Thread
Post by: Mr_Dark on October 16, 2016, 09:37:11 pm
Still need to talk through things with people to make sure I'm free then / is anyone else wants to come but its looking good and definatly if I can intend to come along.

Two things though, food wise is it all to be cooked by us and if so do we have any info on the kitchen if there is one.

and secondly what do you mean a few months away, you've listed the date as in  20117  ;)

1) We'll try to have food which doesn't need much preparation or something like BBQ
2) Info about the kitchen I can provide after next weekend, we'll go to the accommodation and have a look on Saturday

Hey - remember me? :)
I've reserved a spot - assuming I've not been worked to death by next August :/

Good to see we haven't scared you off during the last meet ;)
Title: Re: [RL] Meeting 2017 - Official Thread
Post by: sen on October 17, 2016, 11:43:56 am
I also signed up, but seem to not show up on the list and received no email. Am I too hasty or too stupid to fill in my own email?  :-\
Title: Re: [RL] Meeting 2017 - Official Thread
Post by: Mr_Dark on October 17, 2016, 01:54:53 pm
I also signed up, but seem to not show up on the list and received no email. Am I too hasty or too stupid to fill in my own email?  :-\

Hadn't had a chance to send out mails for new registrations, you should receive it soon :)
Title: Re: [RL] Meeting 2017 - Official Thread
Post by: sen on October 17, 2016, 01:58:39 pm
Yep, thank you. I'll stop worrying now, I promise  ;D
Title: Re: [RL] Meeting 2017 - Official Thread
Post by: ThFH on October 23, 2016, 08:05:38 pm
For the groceries we should have at least one evening 'vla uit pak' as dessert.
Title: Re: [RL] Meeting 2017 - Official Thread
Post by: Mr_Dark on October 23, 2016, 08:41:35 pm
Updated start post with more photo's and information about the accommodation.
Title: Re: [RL] Meeting 2017 - Official Thread
Post by: Mr_Dark on October 24, 2016, 11:20:36 pm
PSA: If you registered for the event and have not received an e-mail from me. Check your spam folder :(
Title: Re: [RL] Meeting 2017 - Official Thread
Post by: ThFH on October 24, 2016, 11:31:19 pm
And could anyone explain to me why they prefer to receive Dark's emails in their spam folder?
Title: Re: [RL] Meeting 2017 - Official Thread
Post by: Mr_Dark on December 03, 2016, 09:36:06 pm
Small update: Today I have officially reserved the accomodation.
Title: Re: [RL] Meeting 2017 - Official Thread
Post by: Nova Lelie on December 04, 2016, 05:35:31 pm
Woohoo!
Title: Re: [RL] Meeting 2017 - Official Thread
Post by: Mr_Dark on December 15, 2016, 10:34:05 pm
Small update #2: Point of no return, initial payment has been done.
Title: Re: [RL] Meeting 2017 - Official Thread
Post by: Nova Lelie on December 16, 2016, 06:38:21 pm
yesssss  8)
Title: Re: [RL] Meeting 2017 - Official Thread
Post by: Zia Vidarr on December 25, 2016, 01:02:48 pm
Okay, will be booking soon! Like, very soon. My order of doing shit is as follows:

Book this
Get passport
Book ferry
Organise getting there from Hook of Holland
Get hyped about seeing some of my favourite people again.
Buy A couple of bottles of Fireball... tease Ardi about this.

Will rejoin you in game again very very soon, had an incredibly busy end of the year!!! Missing you all and wishing you all the merriest [read Drunkest] of Christmasses.
Title: Re: [RL] Meeting 2017 - Official Thread
Post by: Bezglutek on December 30, 2016, 01:56:23 pm
As I like having everything organised as soon as possible, I've just booked our flights ^^ It's a good day, yay!

Only bad thing is, we have a flight back at 10.20 from Schiphol... So we'll probably need some help finding a way to get to the airport, but I'll try to be patient and wait at least until May with that :D
Title: Re: [RL] Meeting 2017 - Official Thread
Post by: Bezglutek on December 30, 2016, 01:57:14 pm
Oh and it's really good to see you back Zia! :)
Title: Re: [RL] Meeting 2017 - Official Thread
Post by: Mr_Dark on January 30, 2017, 10:24:24 pm
Today I have sent out an update e-mail with the updated bank information. If you have not received it please check your spam folder :P
Title: Re: [RL] Meeting 2017 - Official Thread
Post by: kermee on February 22, 2017, 04:57:25 pm
Taking the jump and signed up for Grant and I! Can't wait to meet you guys! :)
Title: Re: [RL] Meeting 2017 - Official Thread
Post by: Mr_Dark on February 24, 2017, 09:49:41 am
Good to have you both! Looking forward meeting you all :)
Title: Re: [RL] Meeting 2017 - Official Thread
Post by: Mr_Dark on March 06, 2017, 10:04:04 pm
Weekly reminder that you have until April 1st to finalise your registration and pay. After this date the prices will go up a bit and it will not be possible to opt-in for a PSDH t-shirt.
Title: Re: [RL] Meeting 2017 - Official Thread
Post by: ThFH on March 07, 2017, 02:36:39 pm
fyi This is not a joke  :P
Title: Re: [RL] Meeting 2017 - Official Thread
Post by: Gunungjato on March 17, 2017, 10:40:35 pm
Very new member here but since its so close to home - i'm from Utrecht i will just join up for a day or evening. Will just sleep at home etc
Title: Re: [RL] Meeting 2017 - Official Thread
Post by: Mr_Dark on March 18, 2017, 09:24:31 pm
Weekly reminder: You have .. 2 .. weeks left to finalize your early bird sign up and payment. After April 1st (not a joke) the prices will go up a bit and it will not be possible to opt-in for a PSDH t-shirt.

Very new member here but since its so close to home - i'm from Utrecht i will just join up for a day or evening. Will just sleep at home etc

You should totally join!! If you do don't forget to sign up :)
Title: Re: [RL] Meeting 2017 - Official Thread
Post by: Mr_Dark on March 31, 2017, 10:43:26 am
Update 31/03: Early-bird sign-up has finished. It's still possible to register for the meet, but you will not be able to get a PSDH t-shirt.
Title: Re: [RL] Meeting 2017 - Official Thread
Post by: gemgenie on April 10, 2017, 04:36:06 pm
14 week hype! ;D ;D ;D ;D ;D ;D ;D ;D ;D ;D ;D ;D ;D
Title: Re: [RL] Meeting 2017 - Official Thread
Post by: ThFH on April 11, 2017, 03:49:38 pm
I think you mean Nineteen weeks hype
Title: Re: [RL] Meeting 2017 - Official Thread
Post by: Mr_Dark on April 19, 2017, 11:48:06 am
I'm going to order the t-shirts June 1st. So if you haven't let us know which size you want, please do so in the next week and a half.
Title: Re: [RL] Meeting 2017 - Official Thread
Post by: gemgenie on April 24, 2017, 09:54:30 pm
We booked the ferry :D

Now back to curling up and dying.
Title: Re: [RL] Meeting 2017 - Official Thread
Post by: Mr_Dark on May 01, 2017, 10:11:07 am
Just send out an e-mail to everyone - who has paid - with information about possible activities. Please vote for the activities in which you are interested. Voting will close in two weeks (May 15th)

P.s. If you don't see the e-mail, make sure to check your spam folder
Title: Re: [RL] Meeting 2017 - Official Thread
Post by: Mr_Dark on May 15, 2017, 10:43:32 am
Voting has been closed, here are the results. I have send out an e-mail about this including a new link in which you can officially sign-up for one  of the winning activities.

Sign-up closes June 5th

(https://i.imgur.com/qmBUrcJ.png)
Title: Re: [RL] Meeting 2017 - Official Thread
Post by: Mr_Dark on May 22, 2017, 02:54:52 pm
In case you missed it, you can still sign-up for the boat tour or bike ride activities

Quote
Hi,

After the last voting round we now have two activities for which you can officially sign-up.

It seems like you all want to see more of the dutch countryside because the two winning activities are a 1,5 hour boat tour and a 1,5~2 hour bike trip.

Unfortunately due to time constraints you can only sign-up for 1 of these activities.

Activity Pricing
- Boat tour maximum price is 22,5 euro per person (based on minimum 12 people)
- Bike trip set price of 10 euro per person

Payment for these activities can be done during the weekend with Mr_Dark (Danny)

Vote / Sign-up
Sign-up using the link below. Please sign-up as soon as possible so we can book the boat on time. Sign-up will close June 5th.

https://docs.google.com/forms/d/e/1FAIpQLSdB57ODpV6iKqdTmY1BVk2MGEIYJp5_odWQTx-PI-Y_vMRYMQ/viewform

If you have any questions, don't hesitate to contact us.

Regards,

PSDH Party Planners
Dark, Nova, Gem
Title: Re: [RL] Meeting 2017 - Official Thread
Post by: Mr_Dark on June 01, 2017, 07:24:45 pm
Mini-update

(http://i.imgur.com/8Z0clTJl.jpg)
Title: Re: [RL] Meeting 2017 - Official Thread
Post by: Mr_Dark on June 11, 2017, 10:14:31 pm
If you haven't sign-up for the meet yet, registrations will be open until June 25th.
Title: Re: [RL] Meeting 2017 - Official Thread
Post by: gemgenie on June 16, 2017, 08:14:27 pm
Un ashamed bumpage of the thread - 9 days left to signup!
Title: Re: [RL] Meeting 2017 - Official Thread
Post by: Mr_Dark on June 26, 2017, 06:37:51 pm
Signup is now (unfortunately) closed!
Title: Re: [RL] Meeting 2017 - Official Thread
Post by: Mr_Dark on July 10, 2017, 11:33:52 am
A little more than 6 weeks to go, sign-up is closed and all payments are in! In total we'll have 33 people coming to the meet of which 29 will be occupying a bed. It's still possible to sign-up for any of the activities.
Title: Re: [RL] Meeting 2017 - Official Thread
Post by: Mr_Dark on August 01, 2017, 03:32:36 pm
I have a update for those who signed up for the boat tour. With the number of people who are currently signed up and working my magic on the rental company I managed to reduce the price from 22,5eu to 20eu per person.
Title: Re: [RL] Meeting 2017 - Official Thread
Post by: Tva on August 02, 2017, 08:26:01 pm
do we need to send you the payment for that ahead of time or bring the cash with us?
Title: Re: [RL] Meeting 2017 - Official Thread
Post by: Mr_Dark on August 02, 2017, 11:03:56 pm
For the activities you can pay me on Friday or Saturday
Title: Re: [RL] Meeting 2017 - Official Thread
Post by: Mr_Dark on August 28, 2017, 11:11:18 am
Alright everyone, that's a wrap!

Thank you all for making this an other great guild meetup weekend! Even though we spent a lot of time planning this whole ordeal, seeing everyone have a great time, laughing and just getting along makes it all worth it.

Just like last year I will be collecting all photo's of the whole weekend and combine them into one big album for everyone to share. If you have made any photo's please put them in a zip and mail them to me ([email protected]) using https://wetransfer.com

Again, thanks everyone for travelling and making this a great event. See y'all next year!

(http://i.imgur.com/cUjs4Edl.jpg)
Title: Re: [RL] Meeting 2017 - Official Thread
Post by: Mr_Dark on August 29, 2017, 10:12:31 pm
Since you all paid your share to make the meeting happen and this might sound stupid since I know (most of) you trust us, but I'd like to keep open book. Just to show we're only using the money for meeting purposes and not trying to make a profit.

Anyhow, without further ado

(http://i.imgur.com/f4kYGHg.png)
Title: Re: [RL] Meeting 2017 - Official Thread
Post by: Tva on August 30, 2017, 06:02:03 pm
Tbh more worred about you being out of pocket due to things costing more than calculated, but its good to see how it adds up.
Title: Re: [RL] Meeting 2017 - Official Thread
Post by: Mr_Dark on September 05, 2017, 10:28:33 am
Finally had some time to finish the photo album!

https://imgur.com/a/CWSAd
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